Group Scout Leaders, Commissioners and Adminstrators are able to enter a new adult’s details directly into Compass, thus speeding up the time taken for the appointments process. You can enter initial information about the new adult and the data needed to complete a disclosure check. This gives the new adult pre-provisional status but any further progress in the appointments process requires the intervention of the Appointments Secretary. Make sure you check with the Appointments Secretary to make sure that the application is proceeding smoothly.
The Adult Information Form captures the initial data needed for adding a new adult to Compass. However, it does not include space to capture identity details required for disclosures checks, as this information needs to be input onto the system by the person checking the identity (if necessary the identity check can be recorded on the ID Checking Form – download here or collect copies from the District Scout Centre).
User guides can be downloaded from: www.scouts.org.uk/compass.
Adult volunteers who participate in regulated activity require a disclosure check. The Scout Association has reviewed all volunteer roles against the criteria for regulated activity which is defined as:
Teaching, training or instruction of children, carried out by the same person frequently (once a week or more often), or on four or more days in a thirty day period, or overnight
Day to day management or supervision on a regular basis of a person providing this activity which would be regulated if unsupervised
Some roles fall outside regulated activity and do not require a disclosure check. The remainder meet the requirements of the legislation and will require an appropriate level of disclosure check. Compass helps to automate this process: when an adult volunteer is assigned a role it will know what checks need to be processed. Renewal reminders will also be automated for those roles that require it.
Adult volunteers who work with vulnerable 18-25 year olds in Scouting need a disclosure that is checked against both the adult and child register. This can be arranged on that volunteer’s behalf by contacting firstname.lastname@example.org.
When a new adult is entered onto the system there will be two options for disclosure checks:
Reference requests can be automatically emailed to the referees from Compass. Make sure that you arrange for the references to be sent to the Appointments Secretary, who will update the references section within the system. Wherever possible, please try to nominate referees with email addresses! However, if the referee does not have an email address a manual process can still be used, with Compass being updated once the references have been received. We can also deal with email references outside of Compass and this provides a more personal feel to the process. Check with the Appointments Secretary.